Packing Wholesale Orders
Packing wholesale orders is no different than packing GrownBy retail orders. Here we will walk you through the same steps, but from the perspective of a wholesale seller.
Harvest & Reports
The first step to distribution is reviewing what needs to be packed. The Distributions tab offers various views of this information. Here is a rundown:
1. Daily Summary report
You may want to start with your Daily Summary, found on Distributions - Daily Summary. Be sure to navigate to the correct dates. This report will give you an aggregate view of all of the products needed for the selected days and locations. You may also export this report to quickly print via PDF or export to .csv with the following fields: SKU; Product Name; Product Type; Category; Producer; Buying Option; Qty; Units Each; Base Unit; Total Base Units; Product Subtotal.
2. Location Summary
This report provides the same information as the Daily Summary, but all of the data is sorted by location. You may also download this as a PDF for quick printing or export to .csv with the following fields: Distribution Date; Locaiton; Product; SKU; Product Type; Category; Producer; Buying Option; Base Units; Units Ea; Qty.
3. Sign-in
The Sign-in report is optimized for deliveries or customer pickups. By leading with the customer name and then summary of each customer's order, you can easily facilitate distributions. There are several features here:
- Start Sign-in: This brings you to the sign-in sheet (see App-based sign-in)
- Generate Emails: Creates list of all customer emails to quickly copy over to email marketing platform
- Export to CSV: Exports all customers and order information
- Export to PDF: Exports a formatted PDF with a list of customer names and orders to easily check names off of the list.
Generate emails
Sign-in app
Box labels
For wholesale, we strongly recommend using labels for your cases of product for the following reasons: it is easier for the people receiving your product; it is helpful for packing the truck correctly; it can be extremely helpful to ensure everything that was ordered is packed; it looks more professional.
To export labels for wholesale, we generally recommend 1 label per item. If more than one product will go in a case, then use multiple labels or adjust the Items per label to suit. For instance, a whole case of lettuce would get 1 label with 1 item. On the other hand, a box of cuts of meat might have 1 label with 6 Items printed on the label.
On the label you will find the date and location of delivery; location abbreviation; order number; customer name; and item(s)
Delivery or Pickup
As you are making deliveries or facilitating pickups, we recommend that you use the app-based Sign-in sheet. This will help you keep track of your delivery route and who has received their products. You may also create notes on the delivery app that will be emailed to the Farm Admin after completion.
When a delivery is marked received, the customer will get an email notification and the received status will be reflected on the Sign-in sheet report:
Alternatively, you can export the .csv or print the PDF and mark each name off of the list as orders are received.
Still have questions?
We have answers. Email GrownBy support directly at [email protected], or schedule a one-on-one call with one of our team members. A real human with farming experience will get back to you as soon as possible!
Related Articles
Advantages of GrownBy Wholesale
The GrownBy Wholesale marketplace is a private, invite-only marketplace for farms to sell directly to restaurants, institutions, retailers and other wholesale buyers. This marketplace offers several unique features for your farm: 1. Invite chefs, ...Wholesale Order Flow Explained
GrownBy Wholesale has a unique order flow designed around wholesale orders Grownby Wholesale is designed to fit your wholesale customers' needs and expectations. As such, there are several unique aspects of GrownBy Wholesale: Orders on GrownBy ...GrownBy Wholesale FAQ
Frequently Asked Questions Here are answers to some frequently asked questions on GrownBy Wholesale How much does GrownBy Wholesale cost? GrownBy wholesale is intended to offer maximum value to your farm. We currently charge a 2% service fee, as well ...Managing Wholesale Orders
Approve draft order Find draft order You will receive an email notification that a customer placed a draft order on Wholesale You may also periodically review orders on the Farmer Dashboard - Orders tab Order statuses are listed to the far right in ...Wholesale Invoices and Payments
Wholesale and Retail invoices are handled in different ways on GrownBy. The reason why these two areas are handled differently is primarily because the expectations of wholesale and retail customers and sellers are different: Key payment differences ...